Why archive documents

Documents are the lifeblood of your business. Fire damage would destroy contracts, liability waivers and insurance policies. At DocuVault, our fire-protected archive document storage facility has several protocols in place that eliminate the possibility of fire damage.

Through cutting-edge technology, our off-site storage facility can track your documents through every step of the archival process—guaranteeing that document archiving and document retrieval is a hassle-free experience. Storing documents with DocuVault in our off-site facility eliminates this issue, meaning that your company dollars are being utilized to the fullest extent. Throwing away old documents through haphazard records management procedures can lead to identity theft, HIPAA non-compliance and other legal problems.

Storing documents with a reputable and certified company like DocuVault ensures that your business maintains compliancy now and in the future. This means that every time you visit this website you will need to enable or disable cookies again. Toggle navigation.

Home Why Us? What is Archiving and Why is it Important? So lets set the record straight… What is Archiving? Archived data can be stored in a number of different formats, on a variety of devices. The Importance of Effective Archiving Archiving is vitally important for information management and can give a business greater control over their information processes.

To learn more about how out-sourcing your records management could save you time and money check out our blog post: Offsite Document storage and retention The Top 3 Benefits of Archiving for Growing Businesses 1.

Legal Requirements Archiving is important for legal reasons too. Increase Security Archiving is also important for security reasons, especially at a time when cyber-attacks and data breaches are becoming more frequent. By securedatamgt 15 Mar In every office there will be an individual, or perhaps individuals, who will be responsible for record keeping and management.

How many boxes do you have? How many tapes do you have? How many files do you have? Why choose us? Reduce in-house storage costs Efficiently retrieve important records Utilise your manpower more effectively Comply with the data protection act Minimise your carbon footprint Recover valuable office space.

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For our privacy policy, please click here You can adjust all of your cookie settings by navigating the tabs on the left hand side. Strictly Necessary Cookies Strictly Necessary Cookie should be enabled at all times so that we can save your preferences for cookie settings. Document retention and archiving is an ongoing process. As part of your overall policy, revisit your procedures each year to see how well they're working and make necessary adjustments. All employees must do their part to ensure effective document retention and archiving.

Use communication strategies such as a policy overview during employee onboarding and a refresher course each year along with other mandatory training. Finally, periodically review the access to and integrity of your archived materials. The last thing you want is to need information for a legal case, tax audit, or after a natural disaster only to discover there was a problem with your archival storage.

It also lowers costs and improves the speed of day-to-day processes. Document archiving also keeps you compliant with government and industry regulations regarding records retention and data security.

Data storage is temporary, meant to provide copies of dynamic files if data corruption or loss occurs. Archived data is fixed, and while it may need to be accessed at a future date, it will not change. Hard copies of documents may be archived and digital versions on disks, tape, or in the cloud. Documents important enough to be archived should typically be stored in at least two formats in one or more off-site facilities.

Document management is much like insurance : You don't want to wait until a crisis occurs to realize you need it. Formulate and implement your digital document management policy now. Not only will your archived records be stored securely, you'll reduce costs, increase regulatory compliance, and have easier access to older information.

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You will also receive an email with your download. The Motley Fool has a Disclosure Policy. For digital file organization, Microsoft offers up Sharepoint, a highly functional but often clunky system.

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